Privacy Policy


Vula Amehlo Trust Privacy Notice
Updated May 18th, 2018


WHO WE ARE

Vula Amehlo Trust is a small UK charitable Trust registered with the Charity Commission in England (Registration Number 1098877). The Trust supports projects in Southern Africa in accordance with our charitable objects. The Trustees of the Trust will be what is known as the ‘Controller’ of the personal data you provide to us. We only collect basic personal data about you when you make a donation or correspond with the charity. This will usually include names, addresses and email addresses and sometimes bank details depending on how you make donations to the charity. We do not specifically collect any other sensitive information but some donors tell us that they are making a donation on behalf of a church (indicating a probable religious belief) or that they are UK tax-payers if completing a gift-aid declaration. We undertake to treat any data that we hold with respect.

 

WHY WE NEED YOUR DATA

We need to know your basic personal data to process any donations that you make to the Trust, to claim gift-aid if appropriate and to answer any specific queries that you have about the Trust. We do not have a mailing list and do not use direct mailing to solicit donations. We are registered with a number of donation platforms such as Virgin Money Giving, Give as you Live, and Amazon Smile. They may share your data with us if you choose to support us via these platforms but we do not pass any donor details to them. We will not collect any personal data from you that we do not need to provide and oversee this service to you.

 

WHAT WE DO WITH YOUR DATA

All the personal data we process is primarily stored and processed by our Trustees. The Trust has no property and is run from Trustee’s homes, which is where any data is stored. We will not normally share your data with any third party unless:

·      Making a gift-aid claim with HMRC

·      Informing the projects which we support of specific donations to ensure funds are correctly allocated when grants are made (e.g. that a named donor has given £200 which is to be gift-aided to sponsor a specific child or support a specific project)

·       Required to do so by law

No third parties have access to your personal data unless the law requires or allows them to do so.

 

HOW LONG WE HOLD YOUR DATA

Your information we use to contact you will be kept with us until you notify us that you no longer wish to receive this information.

 

YOUR RIGHTS AND PREFERENCES

If at any point you believe the information we process on you is incorrect you can request to see this information and have it corrected or deleted. (Some data, which we are required to keep by law, cannot be deleted: E.g. Gift-aid declarations must be kept for 6 years after the end of the financial period to which they relate). You can contact us at vula.amehlo@gmail.com.

 

If you wish to raise a complaint on how we have handled your personal data, you can contact us to have the matter investigated initially using the email above. If you are not satisfied with our response then you can contact the Information Commissioners Office.